Conclusion

After seven week I attend the HRIS class, there are a lot new knowledge that I learn from this subject. In the first week of class start, it is quite difficult for me to understand the HRIS subject. But after lecture and by doing the case study, it helps me to better understand the actual function of HRIS.

From my understanding, I can conclude that HRIS is a database designed to allow tracking of all sorts of personnel related information and also can be useful for the organization to make Human Resource Department and Human Resource Management become much easier and effective because from the system employee can gathering data in the systematic ways and also consistent. In HRIS it consists of all part of HR which includes recruiting and staffing, training and development, performance appraisal, compensation and benefits, payroll, induction system, promotion, and others. However, it is also have some disadvantages on HRIS such as virus, data loss and risky for the organization and the employee may be refuse to use the system.

Performance Management (PM) Cycle

In this entry I want to discuss about the Performance Management Cycle which a little bit different from the lecture. I just want to share this topic to increase the various sources of the information. So that we are not dependent on one sources only.

In the class that we learned, there are 5 stages of the PM cycle which consists: 

          1.      Planning

          2.      Monitoring

          3.      Developing

          4.      Rating/ reviewing

          5.      Rewarding

      But, from a source that I get, there also have 5 stages, which is:

           

  

        1.      Plan

        2.      Manage

        3.      Review

        4.      Reward

        5.      Renew

      Here, I want to discuss from the sources that I gather from the internet that might be useful for us to know it. In the 5 stages is depending on the type of organization, the management cycle may take place over a year's period or month by month. 

      

      Stage 1 - Planning

      The first stage of the performance management cycle is to plan. This will involve receiving together with employee and evaluating expectations for a set period of time. The first stage in the planning process will be to evaluate about employees current role and performance, this will gain an initial idea about areas of improvement and realistic targets.

    

      Stage 2 - Manage

      In stage 2, it is to implement the plan and managing the performance. This can be provide support to employee at all times and ensuring that the appropriate systems and also tools are available to maximize the performance expectations.

  

      Stage 3 - Review

      Before we going to stage 3, we need to make sure that the performance structure set out in stage one is being adhered. This might be useful for any barriers to performance that could have a direct affect on other areas of the organization. Speaking to the middle employee through a performance cycle, it is a good chance to have their objectives depending on external factors.

      Stage 4 – Reward

      If all of the objectives have been met, in stage 4 is to reward employees. The reasons and types of rewards are be discussed during stage one when objectives are outlined.

  

      Stage 5 - Renew

      The final stage of the performance management cycle is renewing. This can involve the analyzing previous objectives and looking at ways to improve and how to plan for the next cycle. Methods of rewards can vary from an annual bonus to share scheme options.

Recruitment and Selection

Before I going future to this topic.. Actually in class I’m confused against the function of recruitment and selection. Because I thought recruitment and selection have a same function, but actually it is totally different. Then, I am looking for information to see the differences between each of it to make me better understanding.  I show in table form for easy to see the difference. Let's take a look the differences for expand our knowledge;

Recruitment and selection are the two processes for employment to get a potentials employee. The differences between the two processes are: 

	RECRUITMENT	SELECTION
MEANING	It is the process of searching candidates for vacant jobs and making them apply for the organization.	It is the process of selection that involves series of step by screened for most suitable types of candidates and offering them jobs.
NATURE	It is a positive process because it encouraging more and more employee to apply.	It is a negative process because it involves rejection of the unsuitable candidates.
PURPOSE	The basic purpose is to create a talent pool of candidates to enable the selection of the best candidates for the organization by attracting more and more employees to apply it jobs.	The basic purpose of selection process is to choose the right candidate to fill the various positions in the organization.
CONCERNED	It is concerned with tapping the sources of human resources.	It is concerned with selecting the most suitable candidate through various interviews and tests.
PROCEDURE	The firm notifies the vacancies through various sources and distributes application forms to candidates.	The firm asks the candidates to pass through a number of stages such as filling of forms, employment tests, interview, medical exam and so on.
CONTRACT OF SERVICE	No contractual relation is created. Recruitment implies communication of vacancies only.	Selection follows recruitment and it leads to a contract of service between the employer and the employee.

SWOT Analysis VS PESTLE Analysis?

I learned both of this analysis in the second week classes. By doing the group discussion in class, I able to understand the use of the function on both analysis. Let’s me share my knowledge about the SWOT and PESTLE analysis in brief.

What is SWOT Analysis?

      S = Strengths – The advantages that we have over the competition concerning the project.

     W = Weaknesses – The disadvantages that we have internally compared with our competitors.

      O= Opportunities – Current external trends which are waiting to be taken advantage of.

      T = Threats – External movements which may cause a problem and have a negative impact on     our business. 

From each point, it is possible to identify the internal advantages or disadvantages which could be benefit to the outcome of a planned project. Besides, by using this analysis we also able to discover the external factors which could make a organization are success or failure of a project. It is a good to work through the SWOT Analysis in the early stages of project planning.

While, what is PESTLE Analysis?

It is stands for the analysis of the external factors which be beneficial when conducting research before beginning a new project or to help conduct market research. Unlike SWOT analysis, this strategy is more directly aimed at the external macro environmental factors that might be affecting the position of the business, the reasons behind growth or decline in the market and also identify new directions for the business as a whole.

      P= Political – Laws, global issues, legislation and regulations which may have an effect on our business either immediately or in the future.

      E= Economic – Taxes, interest rates, inflation, the stock markets and consumer confidence all need to be taken into account.

      S= Social – The changes in lifestyle and buying trends, media, major events, ethics, advertising and publicity factors.

      T= Technological – Innovations, access to technology, licencing and patents, manufacturing, research funding, global communications.

      L= Legal – Legislation which have been proposed and may come into effect and any passed legislation’s.

      E= Environmental – Environmental issues either locally or globally and their social and political factors.

Introduction: all about me, myself and I..

My name is Normaayu Binti Isia, just call me Ayu. I am from Gombak, Wilayah Presekutuan Kuala Lumpur. I was born on 13^th November 1990. I have 5 siblings, which is 3 strong brothers and one gorgeous sister, I was the youngest once. My parent’s works as business partner in our family business. Probably because of that, I was motivated to become an entrepreneur in the future. (^^,)

In my education background, from primary school at SRKJ(C) Sentul Pasar to secondary school at SMK Setapak Indah until further my study at Kolej Matrikulasi Perlis (KMP) I was majored in accounting before I became a student at UTM. My favorite subject is Mathematics. I love to calculate and to solve the equation in mathematics issues. Surprisingly, I had been offered to take courses in Bachelor of Degree for Psychology (Industrial and Organizational Psychology). Although psychology is one from my list to continue studies but I do not expect that I would enter in this field and I realized that when taken in this area my skills in mathematics less be required. ;c a little sad..

Nevertheless, after studied and explore the Psychology field it becomes interesting because we are learn about the human being which consist cognitive, thinking, human behavior, development of human and so on. Now, almost three years I was here and right now I am at my final semester. Only have a few months for me to be a UTM student. After that sayonara UTM… again, a little sad :c..  and last but not least I am very thankful for having a lovely friends who are sincere to be my friends, they are very helpful and understanding.

That’s all from me.. Thank You